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# Board Meeting Minutes Summary

## Building Signage

### Current Sign Issues
- Current sign location on external part of building would be too high for senior members to see comfortably
- Pillar blocks visibility of glass frontage at door
- Members generally don't look up that high

### Proposed Solution
- Request **marquee-style sign** (like movie theater poster frame) at lower level
- Benefits: protected from weather, allows non-weatherproof materials, easy to update
- Would slide posters/information in and out as needed

### Result
- Board agreed to further look into and peruse this signage option

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## Old Landlord Issues (CMP)
- **$2,000 deposit still owed** to organization
- Original sign still held by previous landlord
- Previous landlord has not responded to outreach
- Keys to old space still held (only leverage currently)
- Expect some deduction for an 8 inch hole (but they cut it originally)

### Proposed Solution
- Board members (Not President) will try to get in contact
- Send certified letter if all else fails 

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## HVAC Maintenance
- Need to start quarterly PM (preventative maintenance)
- ~$90-95/hour typical rate
- Preference: Use third-party independent contractor (not landlord-associated)

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## University Partnership (UTV/UTA)
- Teams progressing: Silica Sabers (dehydrator project), Dust Bunnies (bandsaw project)
- **Recommendation: Reduce to ONE team** going forward
- Current commitment level too high for volunteer availability
- Primary value is maintaining relationship/optics with university
- Infrastructure tracking tool would be valuable deliverable

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## Reimbursements & Credits
- Bob provided acrylic materials for organization use
- **Approved: Membership credit** to compensate for material costs
- Credit will be applied as a coupon valid for matching duration

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## Equipment

### Laser Cutter Discussion
- Used OmTech Maker 4063 (40" x 63", 150W CO2) available for $3,500
- **Decision: NOT pursuing at this time**
- Space premium concern; current equipment adequate
- May revisit in future if membership grows
- Keep Glowforge (user-friendly for beginners); possibly sell Trogdor later

### Tables & Workbenches
- Need new table for laser area (~34" x 40")
- Plan: Build custom table using available 3/4" plywood + metal legs
- Board member has round metal legs available to donate
- Wire rack shelf needs removal from laser room

### 3D Printer Fleet (Future - End of May)
- Proposed setup: 2x X1 Carbon, 2x H2S, 2x A1
- Rename printers (stop using "left/right" naming)
- Suggested: Use atomic sprites names from Conway's Game of Life

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## Membership Pricing Changes

### Approved Changes
| Category | Old Rate | New Rate |
|----------|----------|----------|
| Full Price | $40/month | **$50/month** |
| Discounted (new signups) | $10-15/month | **$25/month** |

### Implementation Notes
- Applies to **NEW members immediately**
- Existing legacy rates ($10-15) - **do NOT proactively raise yet**
- Members who haven't badged in by May 1 - badges disabled (security policy)
- If inactive members return, they rejoin at new rates
- Narrative: Rate increase follows move-in and facility becoming fully operational

### Discount Categories
- Simplify to single discount rate ($25)
- Retiree discount - keep (contribute time/knowledge)
- Student discount - keep (university optics)
- Family discount - merge into standard discount rate

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## Space Organization

### Trash Cans
- **Reduce number of trash cans** (too many = more cleanup)
- Keep: Kitchen, Workshop, Stitch Lab (designated for fabric only)
- Stitch Lab bin: Must look like trash can + clear "FABRIC WASTE ONLY" signage
- Move main bin from front door to kitchen area
- Add sign at back door pointing to dumpster location

### Lobby/Design Station
- Clear out sale items and sewing materials
- Live with cleared space for a few weeks before rearranging
- Cable management for computer stations
- Consider wall-mounting IT equipment

### Room Standardization
- Create signage showing "room reset" state
- Paper signs (easier to update) vs vinyl

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## Utilities
- Gas bill needs name change from personal to organization name
- Atmos Energy - follow up on account name correction

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## Action Items
1. Get quote for marquee sign from vendor
2. Follow up on old landlord deposit/sign
3. Update membership pricing in system (new members: $50 full / $25 discount)
4. Disable badges for members inactive since before May 1
5. Clear hallway boxes before event tomorrow
6. Build new table for laser area
7. Reduce trash cans; add proper signage to remaining bins
8. Schedule quarterly HVAC maintenance

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## Next Meeting
- Reconvene in possibly **2 weeks** before meeting on 23nd Friday in April