Cleaned-Up Meeting Minutes

Membership Meeting Minutes – September 23, 2023

1. Community Updates
- Members gathered to share project ideas, upcoming events, and general updates.
- Halloween decoration builds are being planned; materials like foam are being collected.
- Firecraft members donated advanced knitting machines to the space, prompting workspace reorganization.

2. Training and Equipment Use
- Vinyl cutting class scheduled for September 21.
- New tools like the Bambu X1 Carbon 3D printer are being introduced with training.
- Members encouraged to take part in hands-on learning and pass on skills.

3. Makerspace Culture
- Emphasis on community involvement, learning, and inclusivity.
- Encouragement for members to explore new tools, contribute to classes, and support fellow makers.

4. Organizational News
- The makerspace is nearing financial equilibrium with ~$26,000 in the bank.
- Weekly events (Fiber Night, Game Night) are ongoing and popular.
- Student EPICS project teams from UT Dallas are working on a kiosk system for member interaction and ticketing.

5. Leadership and Volunteer Roles
- Call for new area hosts and volunteers for key facilities (laser, woodshop, 3D printing, etc.).
- Facilities Coordinator Tim is stepping down due to increased commitments.

6. Software and Membership System
- Demo of new billing and member portal using Stripe and DocuSeal.
- Transition from WHMCS planned before January 2024.
- Enhanced user experience and improved administrative efficiency anticipated.

7. Community Engagement and Planning
- Members encouraged to suggest and start new events and workshops.
- Robotics, embedded systems, woodworking, and other interests discussed.
- Emphasis on volunteering, maintaining shared spaces, and collaborative development.

8. Closing Remarks
- Discussion on growing the space, maintaining inclusivity, and improving infrastructure.
- Continued push for involvement and accountability within the community.

Meeting Summary

Summary of Membership Meeting – September 23, 2023

- Members shared project ideas and discussed Halloween builds.
- New knitting machines donated; workspace reorganization underway.
- Vinyl cutting class set for September 21; new 3D printer training upcoming.
- Makerspace nearing financial equilibrium (~$26k in funds).
- Weekly events (Fiber Night, Game Night) ongoing.
- UT Dallas EPICS students working on a member kiosk system.
- Calls for new area hosts and volunteers; Facilities Coordinator stepping down.
- Stripe-based billing system demoed; full migration expected before 2024.
- Members encouraged to start events, maintain equipment, and help grow the space.