# Board Meeting Summary - August 2025

### Wiki and Event Updates

* The speaker has not had time to update the wiki and events channel and is looking for a partner to help with documentation.
* This is due to personal health issues and the effort required to get his boys to be productive students.
* The speaker apologizes for not having done a better job in his role as president this year.

### Community Events

* The board is planning a social event for the 40th anniversary of "Back to the Future" not this coming Friday, but the following one.
* They are also considering a social event for the 50th anniversary of "The Rocky Horror Picture Show."
* A Halloween-themed movie event is planned for October 24th, as October 31st is Halloween.
* Jordan has offered to bring a projector for the events, which will allow members to watch movies together at no cost.
* The board is considering having members vote on future movies to show.

### Financials

* The account balance is $19,960. This is lower than the usual $23,000 because they prepaid the $3,200 annual insurance to avoid monthly surcharges.
* The organization hopes to get more funds from the North Texas Giving Day.
* The move to a new location will cost several thousand dollars, and the board wants to avoid the account balance dropping below $10,000.
* The speaker believes that proper double-entry books would be a good use of time if they are applying for grants.

### Moving and Air Quality

* The organization needs a new location of 2,000 to 4,000 square feet in or around Richardson, Texas, within the next 60 days, as the current lease ends in November and the rent could double.
* A commercial broker, Greg, is assisting with the search at no cost to the organization.
* It is preferred that the new space is east of Highway 75.
* It was mentioned that a move might necessitate an increase in member dues.
* A new space is desired that has better air quality and infrastructure.
* The wood shop requires a space of 800 to 1,200 square feet to be viable.
* It may not be possible to build a partition wall in the new space, so the workshop might be entirely a dusty area.
* A deep cleaning and selling of old objects is proposed to fund the move. A member proposed setting aside an hour every Tuesday to go through items.

### Other Business

* The board is considering getting a premium membership for the Glowforge website, as the basic functionality is lacking. A channel for the Glowforge was also proposed.
* There is a need for a "hand" or a bookkeeper to help maintain a set of low-maintenance books, particularly for grants, though a full-time treasurer is not deemed necessary at this time.
* Admins on the lab are now required to have multi-factor authentication.
* There are no fall conventions, but the city court challenge kicked off last Friday and will run for three to four weeks.
* The blue laser is no longer working properly, and the board is debating whether to part it out or give it away.